What is Grey Fleet and is your business exposed?
Grey Fleet refers to employees using their own vehicles for work. If they drive on your behalf, you’re responsible for their safety, compliance and risk.
Employees using their own vehicle for business travel – whether to meetings, customers or conferences – are classed as Grey Fleet.
You, as the employer, are just as liable as your employees for any incidents while they use their own vehicles for work. If something goes wrong, you could face fines, legal action and reputational damage.
With around 14 million Grey Fleet vehicles in the UK, it’s vital to have proper processes in place to manage them – protecting your business, your employees and public safety.
Managing your Grey Fleet: What you need in place
Check their vehicles are taxed and have a valid MOT
Check they’re insured for business use
Complete regular licence checks, at least twice a year for low risk drivers and more frequent for higher risk drivers
*additional charge of £1.60 per check*
A vehicle checking system to allow your employees to carry out guided walkaround checks on their vehicles
Accident reporting and documentation
Ongoing training and awareness for your employees
CheckedSafe makes it simple to manage these requirements
For just £1 per week, per vehicle, and £1.60 per licence check, CheckedSafe provides software allowing you to easily see the MOT and tax status of vehicles, complete customisable walkaround checks, carry out remote automatic licence checks and record and manage accidents.
Get in touch to find out more or book a demo.
Frequently asked questions
At a minimum, licence checks should be completed twice a year for low-risk drivers. For higher-risk roles or frequent drivers, more frequent checks are recommended.
Employees must have insurance that specifically covers business use, not just personal coverage. This protects both the driver and your business in the event of an incident.
Yes. Even if an employee uses their own vehicle only occasionally for work purposes, your business is legally responsible for ensuring it’s safe, insured, and roadworthy while being used for work purposes.
Yes, all templates are fully customisable to ensure they suit your business.
Our software is just £1 per week, per vehicle, with licence checks at £1.60 each. This includes automated checks, walkaround inspections, and full accident record management, making compliance simple and affordable.
No, we are happy with simple month-to-month agreements, no long term tie ins.
Trusted by industry leaders
