Automated KPI’s for the DVSA
Reduced operator downtime
Less likely to have roadside checks
Less likely to have a DVSA officer visit
DVSA-earned-recognition

What is Earned Recognition?

Earned recognition is a new way for vehicle operators to prove they meet driver and vehicle standards. Pilot participants regularly share performance information with the DVSA and in return, their vehicles are less likely to be stopped for inspections.

Earned Recognition will be accredited to operators who record and submit data which satisfies key performance indicators relevant to vehicle maintenance, drivers’ hours and will recognise operators who show high standards of compliance.

The DVSA admit that roadside checks cost operators time and money and use up their own resources. So that’s why they want to make sure that compliant businesses aren’t stopped unnecessarily. By using the Earned Recognition concept, it means that the DVSA can then redirect their resources to the operators who pose the biggest risk to road safety.

It’s a voluntary scheme that’s designed to work for operators of all sizes.

How Earned Recognition Works

You will be required to have an electronic system for vehicle maintenance and one for drivers’ hours. These will monitor if you’re meeting a set of key performance indicators (KPIs). The system must be able to record and deliver contemporaneous data in line with DVSA guidance.

Reports from the Operator will be submitted every 4 weeks, these systems will inform DVSA if you’ve missed any of the KPIs by a set amount. If this occurs, DVSA will work with you to fix the issue.

DVSA will not have any access to your data or systems. The reliance will be on your systems to provide the correct timely information to allow DVSA to monitor.

When the scheme fully launches and you’re in it, your drivers and vehicles will be less likely to be stopped at the roadside by DVSA.

What you’ll get

You’ll get more help from DVSA to get you through the process if you join the pilot.

 

If you successfully complete the pilot:

  • you’ll get automatic entry to the DVSA earned recognition scheme
  • your details will be published when the pilot has ended, giving you recognition for meeting the standards

After the Earned Recognition pilot

If you get a place on the DVSA earned recognition scheme, you’ll:

  • be an exemplary operator, and be able to prove this when you bid for contracts
  • be less likely to have your vehicles stopped at the roadside for inspections
  • be less likely to have DVSA enforcement staff visit your premises
  • be able to use the DVSA earned recognition marque on your website and other publicity materials (but not on your vehicles)
  • be recognised as a DVSA-approved operator on a list on GOV.UK
  • have direct access to a DVSA earned recognition business manager

Checkedsafe and Earned Recognition

Checkedsafe- An Earned Recognition IT Systems Provider

In choosing a digital system you can be confident that the CheckedSafe system exceeds the requirements of the DVSA criteria and will manage the vehicle maintenance process for you. Whichever system you choose it must conform with DVSA standards

  • Output in the format required
  • Be contemporaneous (data must NOT be able to be “edited”)
  • Record information in line with Operators Conditions of license in terms of Compliance

CheckedSafe has been developed to automatically measure and monitor the KPIs, which will help you manage your compliance. We are Industry professionals bringing 25+ years of Operational experience and Legal knowledge to develop our product from the ground upwards.

KPIs are measured over 4-week periods, Monday to Sunday. This is known as a ‘KPI measurement period’.

The KPIs are reported at the end of the period, and are sent to DVSA 4 weeks later.

Key Performance Indicators

Vehicle Maintenance KPI’s For DVSA Earned Recognition
100% Complete set of safety inspection records
100% Safety inspection records are completed correctly, including all relevant sections and signed off as being roadworthy
100% Safety inspections are completed within the stated frequency
100% Driver defect reports where road safety related items have been reported are appropriately actioned
95% Vehicle and trailer MOT initial pass rates(if you only have up to 20 vehicles in your fleet, the KPI is no more than one failure in 13 rolling measurement periods)

How Much Does It Cost?

Joining DVSA Earned Recognition

There’s no application fee to join the DVSA Earned Recognition pilot or the full scheme.

Using A Digital System

At CheckedSafe, when it comes to pricing we like to keep it simple, we don’t believe in over complicating matters so we have a very simple pricing structure.

We include many added features for a £1 a week per vehicle and Earned Recognition reporting is no different.

Earned Recognition is a standard feature of CheckedSafe and is offered to all our clients at no extra cost.

Piloting The Scheme

If you wish to take part in the Earned Recognition scheme, you must be using a digital compliance system like CheckedSafe. It will not be possible to pilot the Earned Recognition scheme if you are still using paper.

Any operators that wishes to partake in this beneficial scheme will have to undergo a third-party audit of their compliance systems by a DVSA-approved auditor.

 

The DVSA are looking for operators who can demonstrate high standards of compliance and are looking for a variety of different lorry, bus and coach operators to take part in the trial and these will need to range from large multi-vehicle companies to the one vehicle operator. This is a PILOT scheme and has been designed to be a two-way process and will involve the DVSA/Operator/Supplier interaction throughout the Pilot Scheme.

At the end of the Scheme those that have taken part and worked to the FINAL STANDARDS and MET THEM will automatically be approved with Earned Recognition Status – that is the same for providers of Systems and Audit processes.

You must also have:

  • held an operator’s licence for at least 2 years
  • had no regulatory action by a Traffic Commissioner for at least 2 years, other than warnings
  • an electronic management systems for maintenance and drivers’ hours which can track your KPIs and report exceptions automatically – Or looking to put one in place as Checkedsafe can have you up and running on day one.

Apply To Join

  • Email dvsaer@dvsa.gov.uk to get an application form and the full guidance.
  • Fill in the application form if you meet the eligibility criteria, and email it to dvsaer@dvsa.gov.uk.
  • DVSA will check your application and get back to you.

DVSA Head of Enforcement Policy, Gordon MacDonald, says,

“DVSA’s first priority is to protect the public from unsafe drivers and vehicles. We want to focus our resources on the rule breakers – operators who put their drivers and the wider public at risk”.

Vehicle Compliance for only £1 per vehicle per week, with unlimited users!

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