We are registered in England and Wales under company number 09159129.
Registered office:
8-10 Hargreaves Street
Burnley
Lancashire
BB11 1ED
Privacy Policy
This Privacy Notice explains how Paragus Ltd trading as CheckedSafe (“we”, “us”, “our”) collects, uses and protects personal data.
We are committed to protecting and respecting your privacy. This Privacy Notice explains how we process personal data in accordance with UK data protection law, including the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.
For the purposes of data protection law, “personal data” means any information relating to an identified or identifiable individual, and “processing” means any operation performed on personal data such as collection, storage, use, transfer or deletion.
We act either as a data controller or a data processor, depending on how you use our services:
- Where you use our website or contact us directly, we act as a data controller.
- Where we provide the CheckedSafe CMS platform to an organisation, we generally act as a data processor on behalf of that organisation, who is the data controller.
2. Data We Collect
We may collect and process the following categories of personal data:
2.1 Information you provide directly
- Name and contact details (email, phone number, address)
- Account login details
- Employment information (where relevant to system access)
- Support enquiries and correspondence
- Any information you upload to the CMS platform
2.2 Information collected through the platform
- Vehicle and asset data (including registration numbers)
- Driver and employee check records
- Compliance inspection data
- Uploaded documents, images or reports
- Audit logs and system activity records
2.3 Technical information
- IP address
- Device and browser information
- Usage data and analytics
- Cookie data
3. How We Use Your Data
We process personal data for the following purposes:
- To provide and operate the CheckedSafe platform
- To manage user accounts and access
- To enable compliance and safety reporting functionality
- To provide customer support
- To improve system performance and functionality
- To meet legal and regulatory obligations
- To secure our systems and prevent fraud or misuse
4. Lawful Basis for Processing
We rely on the following lawful bases:
- Contract – where processing is necessary to provide our services
- Legal obligation – where required by law or regulation
- Legitimate interests – to operate and improve our business services
- Consent – where required, such as for certain cookies or marketing communications
Where we rely on legitimate interests, we assess the impact on individuals to ensure their rights do not override those interests.
5. Data Controller and Processor Responsibilities
When we provide the CheckedSafe CMS platform to an organisation:
- The organisation is responsible for determining the lawful basis for processing.
- We process data strictly under documented instructions from that organisation.
- We implement appropriate technical and organisational measures to protect data.
- We do not use customer data for unrelated purposes.
6. Data Sharing
We do not sell personal data.
We may share data with:
- Service providers who support our hosting, infrastructure and support systems
- Professional advisers (legal, accounting, insurance)
- Regulatory authorities or law enforcement where legally required
All third-party processors are required to maintain appropriate security and confidentiality standards.
7. International Transfers
Where personal data is transferred outside the United Kingdom, we ensure appropriate safeguards are in place, such as UK adequacy regulations or Standard Contractual Clauses.
8. Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected, including:
- Providing services under contract
- Legal and regulatory obligations
- Resolving disputes
- Enforcing agreements
Provided your request is reasonable, and there is no legal basis for us to retain the information or any regulatory requirement to do so, we may, at our discretion, agree to your request to delete personal information that you have posted.
You can make a request by contacting us at info@checkedsafe.com. If we are unable to delete any such data, we will explain the reasons why.
9. Security
We implement appropriate technical and organisational measures to protect personal data, including:
- Encryption in transit (SSL/TLS)
- Access controls and authentication
- Role-based permissions
- Secure hosting infrastructure
- Audit logging and monitoring
10. Cookies
We use cookies and similar technologies to:
- Operate and secure the website
- Understand usage and improve performance
- Enable user preferences
- Support analytics and functionality
Non-essential cookies are only used with consent, which can be managed through browser settings or cookie controls.
11. Your Rights
Under UK GDPR, you may have the following rights:
- Right of access to your personal data
- Right to rectification of inaccurate data
- Right to erasure (“right to be forgotten”)
- Right to restrict processing
- Right to object to processing
- Right to data portability
- Right to withdraw consent (where applicable)
- Right to lodge a complaint with the Information Commissioner’s Office (ICO)
12. Children
Our services are not intended for individuals under 18, and we do not knowingly collect personal data from children.
13. Data Breach Procedures
We maintain procedures to detect, investigate and respond to personal data breaches. Where legally required, we will notify affected individuals and the ICO.
14. Changes to This Notice
We may update this Privacy Notice from time to time. Updates will be published on our website and take effect upon publication.
15. Contact Us
If you have any questions about this Privacy Notice or how we process personal data, please contact:
Data Protection Contact
CheckedSafe
8-10 Hargreaves Street
Burnley
Lancashire
BB11 1ED
Email: info@checkedsafe.com