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Vehicle Compliance – App User Guide

Last Updated: May 13, 2022 at 10:22 am

Login Screen

  1. Login screen when you open the App. Each person will be allocated a unique log in and password
  2. Enter user name (not case sensitive)
  3. Password is case sensitive
  4. Press LoginYou can have 2 factor on request support@checkedsafe.com

Help Menu

By Pressing Help you can access the help menu section 

Upload Log information – Checkedsafe may require your log info if you are having issues – if so press upload log information

Reset CheckedSafe – this resets the App

Test Connectivity – if your having signal issues this will inform you of any signal issues

Email Geo Log – this sends Checkedsafe a log of your location

Switch to light Mode – allows you to have black on white as a user mode (shown here is White on Black mode)

 

User Menu

User Menu, here you can pick any option to take you to the next stage

Start Check – Start the process

Sync – if you have had poor signal your check/photos maybe stored on the device press sync to upload to the server

Info – information to user how App works – brief description for the App user to follow

Documents

Here you will find documents that have been “pushed” from the server that you can view such as Handbook, Highway code etc The number will indicate the number of docs waiting to be opened. The same will apply for messages underneath so these can be queued prior to opening

It also indicates NEW for any new Docs not opened

Previous checks

You can view previous checks press previous checks and enter the reg and you will get the PDF’s of the checks you have completed you can open and view these

Enter Registration/Asset ID

Enter asset ID

As you start to enter the details the vehicle details will start to populate;

If you see Vehicle Ended – the vehicle has been ended you need to seek advice – you will not be able to go any further

If you see VOR – Do not Use – the vehicle is not in use you need to seek advice – you will not be able to go any further

Top Tip

See the light bulb top right, touch it and it’s a light! no more checks in the dark.

The Manual Button (which is optional and managed on the user profile) is to undertake checks that do not have an asset ID

Please Note:

the buttons on this page of the app may have different labels if requested by the client but the working principles remain the same

Logged In

Once logged in your template will be available to start your check. Typically you will see (not exhaustive)

Initial Daily First Use check – detailed first use check template

In Service defect – quick in service defect report – handy for breakdown reporting

Accident report – this is an electronic bump card with pinging back a bump report in seconds

Any other templates that the client has requested to be added i.e. Fuel Record

TIP: Top left shows the Asset ID that your checking in this case “CSVAN”

Top right Lightbulb hijacks the camera flash to use as a torch whilst checking the asset if required

Red Warning Triangle

NOTE: If when you have picked your template this screen appears next if it’s a RED warning triangle there is an outstanding defect and you must seek further assistance prior to moving on as it maybe a serious defect – STOP AND SEEK HELP

Amber Triangle

If there is a Yellow triangle the defect is being dealt with and the notes provide more information and possibly a photo to refer to

You can now move on and continue with a new check and no need to repeat that defect as its being dealt with (unless worse)

Take Photo of Asset ID

Answer the questions (some maybe enforced so you may not be able to move on until you answer them – such as Mileage)

NOTE: the questions may not be the same as this guide depending on the clients requests but the formats and principles of use will be the same

TIP: Top left shows the Asset ID that your checking in this case “CSVAN”

Top right Lightbulb hijacks the camera flash to use as a torch whilst checking the asset if required

TIP: Middle top you see a counter this counts the seconds you spend on this page it may actually be enforced so you cannot move on until you reached the (enforced) seconds particularly if you need to be more detailed in certain areas.

You will also see next to the middle counter a further counter – this is the overall timing of the check so you can see your progress – this also maybe fixed and you may not complete the check until the time has been reached

Straight forward touch pass or fail as you walk around the vehicle

As you see a defect touch the fail button and type in details of the defect and take a photo or photos – this is most helpful for the engineer to determine if roadworthy or not and to assist in the repair/rectification

Then carry on with the check each page will be a similar layout working your way through the template

Tip if you do not press anything and try and move on – you will not be able to

Additional Text/Images

At the end of the check you can as optional:

  • Add additional photos
  • Add Text

Then confirm vehicle is fit/unfit for use

Confirm you (user) is fit to drive/work

Press Submit

Summary of defects – At this stage your not committed, you can go back and re-enter if you have missed something or alter what you have entered

Finally Press Submit

Submission confirmed if there are any issues it will say on this screen:

  • If there is a Poor signal/no data it will say  “Check saved to device please sync later”
  • It also maybe the case that there is enough signal to send the data but not the photos in that case it will say ”Poor signal, photos saved to device please sync later”

Further Support

Any question/issue please report to support@checkedsafe.com or call 01282 908429

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