Fleet vehicle compliance

Vehicle Pre-Use Check or Pre Journey Inspection

CheckedSafe replaces the paper based daily vehicle check by allowing drivers to complete a Daily Walk Around Check or Vehicle Pre-use check via an App on their smart phone. This improves the efficiency of the check process. Once submitted the check results are sent in real time via email and are viewable on the CheckedSafe CMS (Compliance Management System).

In-Service Check

Where more than one driver will use the same vehicle over the course of the working day, the driver taking charge of a vehicle should make sure it is roadworthy and safe to drive by carrying out their own check.

In-Service Defect

If any defects are found during the day, the driver can report the issue in real time and get a quick determination from the depot as to whether the vehicle is safe to continue on the road or not.

Accident Reporting

Unfortunately, accidents happen. After an accident it is critical to obtain as much information at the scene as is practically possible. Insurance companies refer to this as the “Golden Hour”.

The CheckedSafe Accident report template is effectively an electronic bump card that enables the user to capture the vital contemporaneous data immediately post-accident and report this back to the once in real time.

Fleet Drivers And Vehicles


The Management of Health and Safety at Work Regulations (1999) require employers to manage workplace health and safety effectively by assessing all risks to employees at work, as well risks relating to other people who may be affected by your business’s activities. A vital part of fleet management therefore relies on you communicating with employees to ensure that all drivers are competent, alert and healthy, sufficiently trained, aware of company policy and of course in possession of a valid driving licence!


Vehicle safety and maintenance represents a fundamental part of fleet management. The new HSE guidelines include a work-related road safety checklist, highlighting multiple ways in which to check that vehicles are fit for purpose and maintained in a safe and fit condition. For instance, vehicles must not exceed maximum load weight, and all contents and equipment must be adequately secured. Vehicle Pre Use or Pre Journey Inspections and preventive maintenance naturally play a big part in road safety, and fleet managers must keep a constant eye on their business vehicles.


Employers can be charged with offences under health and safety law, with Corporate Manslaughter, and/or with various ’cause or permit’ provisions in road traffic law. Drivers can be charged with a range of motoring offences, including in the most serious cases, causing death by dangerous driving or causing death by careless driving.” Construction and use offences are common.

Litigation Risks

In addition to the legal risks under health and safety and road traffic law, employers could also face civil litigation if an accident involving a member of staff who was using the road for work purposes resulted in damage or injury to the member of staff and/or a third party. There is no shortage of legal firms who are prepared to take on these cases, often on a ‘no win, no fee’ basis.

Balance of Responsibility

Work related road safety is a shared responsibility between employer and employee. Accordingly, proper planning is required to gain a balance between employer and employee. By using the CheckedSafe App this balance is easily achieved.

Paperless defect reporting and fleet maintenance

All for £1 (€1.25) per vehicle, per week

phone icon
Drivers’ app

Drivers can conduct their checks and report back using our easy-to-operate app

reporting icon
Backend reporting

View comprehensive maintenance reports for all vehicles and all users in one convenient location with our portal

location icon
GPS tags

With built-in GPS monitoring, our app can accurately pin-point the location of each check, providing full reliability

badge-tick icon

Our software is DVSA-approved, so by submitting your compliance reports, your vehicles are less likely to be stopped for inspections

British pound icon offer - 'Just a quid per vehicle try for free'