No Set Up Fees, Easy To Use
Date, Time And GPS Stamped
Checks Than Can Be Tailored To Your Sector
Add Risks Through Out The Day

Dynamic Risk Assessment

CheckedSafe Risk Assessment Overview

CheckedSafe’s Dynamic Risk assessment App is a clever, innovative smartphone-based App to enable users to carry out a Risk Assessment in real time.

Paper-based Risk assessments, which are often carried out at a desk, can be pre-prepared or copied and pasted whereas by using CheckedSafe the risk assessment can be carried out at the point of work more accurately, thereby minimising the chance of overlooking vital hazards for the assessment. Complacency can be virtually eliminated.

What Is a Dynamic Risk Assessment?

“The continuous process of identifying hazards, assessing risk, taking action to eliminate or reduce risk, monitoring and reviewing, in the rapidly changing circumstances of an operational incident.”

Risk Assessments and the Law

Employers have a legal obligation to protect their health and safety and that of their workforce. Regulation 3, of the Management of Health and Safety at Work Regulations 1999, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work.

Dynamic Risk Assessment Key Features:

  • Standard Risk Assessments
  • Dynamic Risk Assessments
  • Risk Matrix
  • Safe Systems or Work
  • Unexpected Risk Event
  • Close Call
  • Custom Health and Safety Audits
  • PPE Checks
  • Permits To Work
  • Improve the speed of response to assist staff.
  • Reports available if required for health & safety purposes.
  • Health and Safety Data

Risk Assessment App


Dynamic Risk Assessment

The Checkedsafe Dynamic Risk Assessment App offers increased levels of protection for your employees. The system helps them evaluate the situation in real time.

This enables users to consider issues such as what are the hazards, where are the risks, who is likely to be affected and what resources are available. It also allows users to react to new risks.

Using CheckedSafe enables users the ability to record any significant findings digitally and report them in real time where they can be evaluated by the line manager. All risk assessments are bespoke to your requirements and cover all low and high risk sectors

Which may Include:

  • Office Work
  • Shops
  • Road Haulage
  • Warehousing
  • Maintenance
  • Highways
  • Home Visits

And many more

During the dynamic (rapidly changing) phase, the decision-making process involves analysing and reviewing the risks and benefits presented by the incident, selecting an appropriate response (system of work) and making a judgement on whether the risks are proportional to the benefits.


SSOW-Safe Systems Of Work

Safe Systems of Work are very important when it comes to Health and Safety and are particularly used for working within confined spaces and lifting operations, although they can and are often used in any industry.

Safe Systems of Work help to achieve a controlled completion of work with minimum risk, the formal procedure which results from systematic examination of a task in order to identify all the hazards. It defines safe methods to ensure all hazards are eliminated or risks minimised.

There are five key steps to designing a safe system of work:

  • Assess the task
  • Identify the hazards
  • Define safe methods
  • Implement the system
  • Monitor the system

CheckedSafe transforms the traditional paper-based Safe System of Work into a fully traceable/auditable information system, maximising safety and optimising work efficiency.


URE-Unexpected Risk Event

Unfortunately, accidents do happen in the workplace despite preventative measures being in place and therefore it’s important that when an Unexpected Risk Event occurs, users can record and report this to a line manager, which allows them to aid in the control of risk and also prevent further accidents.

Work-related injuries, illnesses, or incidents must be reported to line managers and in some circumstances to the Health and Safety Executive (HSE) under the legislation RIDDOR (The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013).

Our Unexpected Risk lets a user record all crucial information at the scene of the incident whilst the CheckedSafe CMS stores the initial report, records any further notes which will be used in the risk management process, both of which are tamper proof and offer indisputable information. The audit capabilities mean that there are no gaps to fall into.


Close Call

Definition: a situation in which something bad, unpleasant, or dangerous almost happens, but you manage to avoid it

Put simply, this time no one was hurt, and no damage caused, but next time you might not be so lucky. The Close Call reporting mechanism is in place to encourage and support workers in implementing and conducting themselves in line with safe work practices.

CheckedSafe “Close Call” reporting function assists employees in being able to provide their company with accurate information regarding any “Close Call” that happens in real time.

Record a close call

  • Reporting a Close Call is a positive act
  • Record location of where it happened
  • What did you see?
  • What could have happened?
  • Record action taken onsite to avert the risk
  • What could have happened (potential harm)
  • Image of close call location

Risk Matrix

Risk Matrix Example

Risk Assessment matrices provide a powerful and easy-to-use tool for the identification, assessment and control of workplace risk. It enables users to consider the whole range of categories of risk affecting a work activity.

The technique can assist in the prioritisation of risk and decisions on treatment plans, identification and allocation of resources; determine the adequacy of existing control measures and the need for further action.

Likelihood of Occurrence

Based on the likelihood of the occurrence of a risk the risks can be classified under one of the five categories:

  1. Very Likely: A risk that is almost certain to show-up during project execution. If you’re looking at percentages a risk that is more than 80% likely to cause problems will fall under this category.
  2. Likely: Risks that have 60-80% chances of occurrence can be grouped as likely.
  3. Fairly Likely: Risks which have a near 50/50 probability of occurrence.
  4. Unlikely: Risks that have a low probability of occurrence but still can not be ruled out completely.
  5. Vey Unlikely: Rare and exceptional risks which have a less than 10% chance of occurrence.

Risk Management System



  • Quick and effective risk assessment reporting with photographic evidence as a tag.
  • Date, time and GPS stamped.
  • Each check is time tagged providing 100% proof that the check has been done and time is taken, this CANNOT be manipulated.
  • Tailored Risk Assessment checks.
  • Add risks through the day populating them with photos.
  • Individual and Group Notifications
  • All reported data available in real time.
  • Works On and Offline
  • All data stored securely
  • Risk Management Reporting.
  • Reduce your corporate manslaughter liability.


Monitoring and reporting are important parts of health and safety arrangements.

CheckedSafe allows organisations to receive specific information and reports on the performance of health and safety.

You need to be sure that your monitoring adds value and isn’t just a tick-box exercise. Good-quality monitoring will not just identify problems but will help you understand what caused them and what sort of changes are needed to address them.

How to monitor:

CheckedSafe enables you to monitor and report on your health and safety performance in an easy to use dashboard, you can view all your live, recent and past reports. Each check is date, time and geo-stamped and movement is monitored to ensure that the report is being carried out correctly. The system prevents all too common problem of complacency as it is real-time monitoring.



In any business or organisation, things don’t always go to plan. You need to prepare to deal with unexpected risk events in order to reduce their consequences. Workers and managers will be more competent in dealing with the effects of an incident/accident if they have better informed.

Fortunately, CheckedSafe can help you in the aftermath of an incident/accident. Our Unexpected Risk Event lets a user record all crucial information and take photos at the scene of the incident. This report is then sent in real time, all line managers are notified, and the incident/accident management process can begin.

Findings from your investigations can form the basis of action to prevent the accident or incident from happening again and to improve your overall risk management. This will also point to areas of your risk assessments that need to be reviewed. An effective investigation requires a methodical, structured approach to information gathering, collation and analysis.



Using CheckedSafe reporting data you’ll be able to see how the health and safety environment in your business has changed. Few workplaces stay the same. Sooner or later, you will bring in new equipment, substances and procedures that could lead to new hazards. So it makes sense to review what you are doing on an ongoing basis.

Carrying out reviews will confirm whether your health and safety arrangements still make sense and are fit for purpose. For example, you’ll be able to:

  • Check the validity of your risk assessment process and health and safety policy;
  • Ensure the system you have in place for managing health and safety is effective.

Reviewing also gives you the opportunity to promote your health and safety successes but probably the most important aspect of reviewing the process is that it closes the loop, with the outcome of your review becoming what you plan to do next with health and safety.

Why Leave Your Risk Assessments To Chance!

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