Transport Managers have a unique and at times onerous role. They are the operator’s representative and their remit is to ensure that the drivers and operators comply with current legislation. At the same time, they are also responsible to the wider public, through the Traffic Commissioner to ensure compliance.
The Traffic Commissioner’s hold Transport Managers in high regard and realise how challenging the role can be. That said they will not tolerate any flouting of either the Transport Manager or Operators responsibilities. The penalties for failings can be serious and could mean loss of Repute and no longer being able to hold a CPC. Loss of the CPC is effectively loss of livelihood.
In appropriate cases Traffic Commissioners can and do use their powers to revoke the professional competence and good repute of transport managers who flout the rules and ignore their obligations. This in turn prevents them from working in the industry as a Transport Manager. Penalties can range from curtailment of an operator’s licence, suspension of an operator’s licence, fines and loss of repute for the Transport Manager. The consequences for non-compliance are serious.
At CheckedSafe, we can’t guarantee to make your job easier but we can certainly make is simpler. Currently when your drivers complete their daily walk round checks, first user or Pre-Use checks on either a Vehicle Defect Card or paper, you must sit and collate all the information and make judgement calls based on when you get them.
By using CheckedSafe, a driver completes their check using the App, once the check is finished, all the passed and failed information is sent directly to the back office, any defects will automatically be flagged and you will be notified in real time. Instead of sifting through 100 paper vehicles checks you can simply focus on the 2 with actual defects thus making better use of your time only examining defective vehicles (that alone makes you 98% more efficient as you not looking at 100 checks).
Because the system is cloud based all data is available 24/7/365 meaning that at any point you can identify outstanding defects and/or serviceable defects. Having such information available at your finger tips is an extremely powerful tool.
Commonly defect reports are retained for a minimum of 15 months with a general guide for all nil defect cards to be retained for 3 months however the CheckedSafe Transport Management system allows retention of all documents (defects and nil defects) indefinitely on our secure system. This confirms that all vehicles have been checked contemporaneously providing a comprehensive report for each vehicle as and when required without the cumbersome storage of paper or vehicle defect cards.