CheckedSafe digitises the vehicle defect card by allowing drivers to complete a driver walk around check from their smart phone. This provides instantaneous reporting of the check process and once submitted the results are sent in real time via email and are viewable on the CheckedSafe CMS (Compliance Management System).
Where more than one driver will use the same vehicle or trailer over the course of the working day, the driver taking charge of a vehicle should make sure it is roadworthy and safe to drive by carrying out their own check.
If any defects are found during the day or any warning lights are visible on the dashboard, the driver can report the issue in real time and get a quick determination from the depot as to whether the vehicle is safe to continue on the road or not.
Unfortunately, accidents happen. After an accident it is critical to obtain as much information at the scene as is practically possible. Insurance companies refer to this as the “Golden Hour”.
The CheckedSafe Accident report template is effectively an electronic bump card that enables the user to capture the vital contemporaneous data immediately post-accident and report this back to the office in real time
A responsible person must undertake a daily walkaround check (first use inspection) before a vehicle is used. All drivers must carry out the check before they first drive the vehicle on the road each day.
First-use inspections are essential for operators who lease, hire or borrow vehicles. These are especially important where vehicles and trailers have been off the road for some time. Drivers must be able to report promptly any defects or symptoms of defects that could adversely affect the safe operation of vehicles. Reports must be recorded and provision should be made to record details of any rectification work done.
Upon a driver completing a daily walk round check, if any defects are found, they should (where possible) be rectified before the vehicle is used on a public road. In instances where repairs can be made on the spot, these usually include such items as a bulb not working, broken rear lamp lens, a tyre requiring replacement or where a technician can attend and affect a repair, these should be undertaken promptly. Records still have to be kept.
Traditionally checks have been carried out on paper which are difficult to manage and maintain. In addition it is difficult to determine whether drivers are carrying out the checks and actually reporting defects. There is often a significant delay in the check being carried out and the Transport Manager/ Fleet Manager being made aware of the defects.
The CheckedSafe solution solves this problem. The system allows the real time reporting of defects, immediate notifications, end to end audit trail and a trend analysis for all of the fleet. The CheckedSafe App is simple to use for drivers of any IT ability and once the check is synchronised to the back office our comprehensive system allows the Transport Manager/Fleet Manager to utilise that data to manage their fleet effectively and efficiently.
- Quick and effective driver walk around check or first user inspection.
- Templates tailored to your requirements.
- All reported data available in real time.
- PMI templates.
- All data stored on our secured servers.
- Proven cheaper alternative to conventional methods (no paper no trawling through pages of reports or storage costs).
- 100% fleet compliance within minutes.
- Intelligent analytics for fleet management,
- data CANNOT be manipulated.
- Full rectification trail with unique tagging of users at all levels.
- Document Digital Vault.
- Legally defensible position.