CheckedSafe replaces the paper based daily vehicle check by allowing drivers to complete a Daily Walk Around Check or Vehicle Pre-use check via an App on their smart phone. This improves the efficiency of the check process. Once submitted the check results are sent in real time via email and are viewable on the CheckedSafe CMS (Compliance Management System).
Where more than one driver will use the same vehicle over the course of the working day, the driver taking charge of a vehicle should make sure it is roadworthy and safe to drive by carrying out their own check.
If any defects are found during the day, the driver can report the issue in real time and get a quick determination from the depot as to whether the vehicle is safe to continue on the road or not.
Unfortunately, accidents happen. After an accident it is critical to obtain as much information at the scene as is practically possible. Insurance companies refer to this as the “Golden Hour”.
The CheckedSafe Accident report template is effectively an electronic bump card that enables the user to capture the vital contemporaneous data immediately post-accident and report this back to the once in real time.
The Management of Health and Safety at Work Regulations (1999) require employers to manage workplace health and safety effectively by assessing all risks to employees at work, as well risks relating to other people who may be affected by your business’s activities. A vital part of fleet management therefore relies on you communicating with employees to ensure that all drivers are competent, alert and healthy, sufficiently trained, aware of company policy and of course in possession of a valid driving licence!
Vehicle safety and maintenance represents a fundamental part of fleet management. The new HSE guidelines include a work-related road safety checklist, highlighting multiple ways in which to check that vehicles are fit for purpose and maintained in a safe and fit condition. For instance, vehicles must not exceed maximum load weight, and all contents and equipment must be adequately secured. Vehicle Pre Use or Pre Journey Inspections and preventive maintenance naturally play a big part in road safety, and fleet managers must keep a constant eye on their business vehicles.
Employers can be charged with offences under health and safety law, with Corporate Manslaughter, and/or with various ’cause or permit’ provisions in road traffic law. Drivers can be charged with a range of motoring offences, including in the most serious cases, causing death by dangerous driving or causing death by careless driving.” Construction and use offences are common.
In addition to the legal risks under health and safety and road traffic law, employers could also face civil litigation if an accident involving a member of staff who was using the road for work purposes resulted in damage or injury to the member of staff and/or a third party. There is no shortage of legal firms who are prepared to take on these cases, often on a ‘no win, no fee’ basis.
Balance of Responsibility
Work related road safety is a shared responsibility between employer and employee. Accordingly, proper planning is required to gain a balance between employer and employee. By using the CheckedSafe App this balance is easily achieved.
Effective management of work-related road safety helps reduce risk no matter what size of your organisation. As part of managing that risk organisations are required to ensure that vehicles are in a safe and fit condition for use and the simple way of doing this is to ensure that daily vehicle checks are carried out.
Whilst it is possible to carry out daily vehicle checks on paper it is difficult to manage and cumbersome. The CheckedSafe solution solves this problem. The system allows real time reporting of defects, immediate notifications, end to end audit trail and a trend analysis for all the fleet. The CheckedSafe App is simple to use for drivers of any IT ability and once the check is synchronised to the back office, our comprehensive system allows the Transport manager or Fleet Manager to utilise that data to manage their fleet effectively and efficiently.
- Quick and effective driver walk around check or first user inspection.
- Templates tailored to your requirements.
- PMI Templates.
- All reported data available in real time.
- All data stored on our secured servers.
- Proven cheaper alternative to conventional methods (no paper no trawling through pages of reports or storage costs).
- 100% Fleet compliance within minutes.
- Intelligent analytics for Fleet management,
- Data CANNOT be manipulated.
- Full rectification trail with unique tagging of users at all levels.
- Document Digital Vault.
- Legally defensible position.